March 14, 2025
Good morning, Principal Investigators and Research Administrators:
We hope your spring semester is going smoothly. I wanted to share a few important reminders before spring break.
New hires (individuals paid via payroll), Timekeeping, and Overtime
If you plan to hire new employees in your sponsored project, or on your TUC A and/or E funds, please remember that all individuals must complete the new hire sign in process before allowing them to work.
Compliance with federal regulations is crucial. Every new employee, regardless of citizenship status, must complete the Form I-9 (Employment Eligibility Verification) before their first day of work. Failure to adhere to these requirements could lead to fines and penalties from The University Corporation and CSU Northridge. Additionally, in accordance with Internal Revenue Service (IRS) regulations, TUC is required to validate that the individual possesses a valid Social Security Card and number.
Please note that TUC is a separate employer from CSU Northridge. Fines and penalties are not allowable costs on sponsored projects. If noncompliance leads to such fines, it will be the responsibility of the Principal Investigator or Fund Director to cover these costs from non-sponsored project funds.
Timely submission of timesheets is imperative to ensure accurate recording of hours worked and timely paychecks. Please remember to submit your timesheets semi-monthly according to the Payroll Schedule.
According to federal law, employers are obligated to compensate non-exempt employees for all reported and unreported work hours they are aware of or have reason to believe have been completed, regardless of whether the work was authorized or scheduled in advance.
Please visit the PI FAQ page regarding personnel and payroll if you have any questions. Please contact tuchr@csun.edu, or your Post-Award liaison, if you have specific questions not addressed in the FAQ page.
Additional Pay – Spring Break 2025 (DUE: March 23, 2025)
Additional pay system for spring break 2025 is open. All spring break 2025 pre-authorization requests must be submitted by March 23, 2025. After this date, you will not be able to enter any new requests for spring break 2025.
Below are the guidelines for submitting additional pay on any sponsored project for spring break 2025:
- Only AY faculty may apply for spring break additional pay. If you have any questions regarding this matter, please contact the Office of Faculty Affairs.
- AY faculty can submit up to 6 days (125% time), however, AY faculty can only claim up to 5 days (100%) in federal and federal pass-through projects.
Links:
Please feel free to contact your Post-Award liaison if you have any questions.
Thank you,
Grace Slavik, Associate Executive Director, Financial Services