May 23, 2024
Dear Principal Investigators and Research Administrators:
This is a friendly reminder that today, May 23, 2024, is the deadline for submitting spring 2024 additional pay pre-authorization requests. To refresh your memory, below is the reminder that was sent on May 13, 2024.
Additional Pay – Spring 2024
All spring 2024 pre-authorization requests must be submitted by May 23, 2024. After this date, you will not be able to enter any pre-authorization requests for spring 2024 semester.
Please remember that the additional pay is a two-step process. Pre-authorization must be submitted initially and will be routed for approval. After the pre-authorization is fully approved, the faculty must submit the TUC payment authorization request to certify that the work was done and to report the days of work. Spring 2024 payment authorization must be fully approved by June 15, 2024.
Below are guides to assist you in submitting your request:
Additional Pay System Top 10 Tips
For any questions, please contact your Post-award liaison.
Additional Pay – May and June 2024 (Due: June 28, 2024 at 10AM)
Summer 2024 TUC Additional Pay system is now open. Please submit your pre-authorization for May and June 2024 as soon as possible. Due to Fiscal Year 23/24 ending, deadline to submit May and June 2024 payment authorization requests is on June 28, 2024 at 10AM.
If you anticipate a general salary increase on July 1, 2024, please wait to submit your July and August 2024 additional pay pre-authorization requests until the new compensation rate is updated on the additional pay system. For compliance and audit reasons, TUC will not be able to change the daily rate and will not issue payment adjustments once pre-authorization is submitted.
Please find SummerHowToGuide PDF file to help you submit summer additional pay requests. Below are the guidelines for summer 2024:
- For those working on federal or federal pass-through projects, select “base salary pay rate” as the payment type.
- Academic Year (AY) faculty have a total of 75 days available (125% of base time) during the summer, which includes teaching summer courses. Refer to the provided guide for the breakdown of available days per month:
| Date Range | Federal and federal pass-through | Non-federal | Total number of days |
May | 5/24/24 through 5/31/24 | 5 | 1.25 | 6.25 |
June | 6/1/24 through 6/30/24 | 19 | 4.75 | 23.75 |
July | 7/1/24 through 7/31/24 | 22 | 5.5 | 27.5 |
August | 8/1/24 through 8/20/24 | 14 | 3.5 | 17.5 |
Grand Total |
| 60 | 15 | 75 |
· 12-month faculty have up to 15 available days total (25% of base time) for additional work during the summer. Again, refer to the guide below for details:
| Date Range | Total number of days |
May | 5/24/24 through 5/31/24 | 1.25 |
June | 6/1/24 through 6/30/24 | 4.75 |
July | 7/1/24 through 7/31/24 | 5.5 |
August | 8/1/24 through 8/20/24 | 3.5 |
Grand Total |
| 15 |
- A 12-month faculty cannot do any other additional work if teaching a summer course and must claim vacation days to make up for the overage of teaching a course.
Please let us know if there are any questions.
Thank you,
Grace Slavik, Associate Executive Director, Financial Services