May 28, 2024
Dear Principal Investigators and Research Administrators:
The end of the fiscal year is rapidly approaching and we would like to ask for your assistance in properly closing our books for fiscal year 23/24 (July 1, 2023 to June 30, 2024).
Please review your financial records, including your detail trial balance report(s), and perform the following functions as described below before the due dates. In addition, we ask that you promptly review and approve requests as they come in your queue in order to meet the year-end deadline.
Due Date | Type of Request | Action | Questions? Please contact… |
June 17, 2024 at 5PM | Purchase Orders | Review and submit all unsigned completed purchase orders (and quote/bid/sole source forms for purchases $10K or more) as an email attachment to aptuc@csun.edu. Please remove or redact any level 1 protected data information on the form (/it/protected-data) if there are any. TUC Accounts Payable will then route the forms via Adobe Sign for signature approval. |
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July 1, 2024 at 10AM | eTime and Salary Payment Authorization Smartsheet Requests |
Review and approve all payroll for work performed in FY 23/24. | |
June 28, 2024 at 10AM | Additional Pay Requests for work performed on or before June 30, 2024 | All additional pay requests for work performed on or before June 30, 2024 must be fully approved in payment authorization, or accrued in the project (please see Accruals below). | |
June 28, 2024 at 5PM | Cost Transfer Requests | Review your detail trial balance report(s) and submit all cost transfer requests for expenditures incurred in Fiscal Year 2023/24 | |
June 28, 2024 at 5PM | Reimbursement Requests/Check Requests | Review, approve and submit via electronic TUC check request all outstanding reimbursement requests incurred in FY 23/24. TUC Electronic Check Request is available in ¼ªÏé·» portal under The University Corporation pagelet. Below are the links to the submitter and approver guides to assist you in submitting your requests.
TUC Electronic Check Request submission guide for faculty TUC Electronic Check Request submission guide for staff and students
TUC electronic check request form will be offline from July 1 to July 5, 2024 to give our staff time to properly process FY 23/24 expenditures. Please submit request form in a timely manner.
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July 5, 2024 at 5PM | TUC P-card | Allocate and code transactions in US Bank website, and report any purchases incurred during 6/19/24 to 6/30/24. | |
July 5, 2024 at 5PM | Accruals | Report all individual expenses over $5,000 that were incurred in Fiscal Year 2023/24 but not yet booked as actual expenditures to me or to your Post-Award liaison. |
Please feel free to contact me, Cindy Ruan, or your Post-Award liaison if you have any questions.
Thank you,
Grace Slavik, Associate Executive Director, Financial Services