Financial Forms A-Z
Financial Forms A-Z
听
A听听B听听C听听D听听E听听F听听G听听H听听I听听J听听K听听L听听M听听N听听O听听P听听Q听听R听听S听听T听听U听听V听听W听听XYZ听
| TITLE | DESCRIPTION | DEPARTMENT |
| A | 听 | 听 |
| Authorize vendor payment via ACH. | Accounts Payable | |
| Authorized Signature |
Designate authority to expend from specific funds. NEW! The Authorized Signature is a workflow in AdobeSign.听Click here for instructions. |
Financial Services |
| Authorization to Release Financial Information听 | Authorize release of financial information. This form can now be located on the 吉祥坊 Portal:听 Financial Matters>My Obligations>Authorized to Release Fin Info | University Cash Services |
| Travel authorization to use personal vehicle.听 | University Travel | |
|
B听 |
听 | 听 |
| Complete this form along with Hospitality Justification Form | Purchasing & Contract Administration | |
| C听听听 | 听 | 听 |
| Requst Campus Community Access | Solar Financials | |
| 听
Cash Handling Quick Reference Guide & Acknowledgment |
University Cash Services | |
| Cash Handling PCI Acknowledgement | PCI Best Practices for CASHNet Users | University Cash Services |
| Log/track deposits. | University Cash Services | |
| 听(EMPLOYEE) | University Cashiering System access request. | University Cash Services |
| CASHNet eMarket Refund Request | University Cash Services | |
| Change Request Form |
Change request on requisitions and purchase orders. |
Purchasing & Contract Administration |
|
Chartfield Requests:
|
Request a new chartfield value. | Financial Services |
| Request a check endorsement stamp | University Cash Services | |
| Remittance advice for student check payments by mail.听 | University Cash Services听 | |
| 听(ACCOUNTS PAYABLE) | Required to pay a Vendor if an invoice is not available to the Department. | Accounts Payable |
| Credit card reimbursement for travel expenses | University听Travel | |
| D听听 | 听 | 听 |
|
This form must be submitted via听Adobe Sign web form by 12-15-23 to pick up your pay warrant on听December 29th 2023 |
University Cash Services | |
| 听 |
Submit Department deposits to UCS. To submit department deposits to UCS, please visit this link to Qless by using your browser,听/check-in |
University Cash Services |
| E | 听 | 听 |
| Employer Reimbursement | Complete this form to request information for Employer Reimbursement for听work-related or degree-oriented college programs. |
University Cash Services |
| EOC Logistics Resource Request Form | Complete this form to track COVID19 expenses. |
Financial Services |
| Request eTravel Approver access. |
University Travel |
|
| F听听 | 听 | 听 |
| G听听听 | 听 | 听 |
| Complete this log to be attached to the P-Card Reconciliation Statement. | Purchasing & Contract Administration | |
| Guest Speaker Invoice C-710 Form | Payment request for Guest Speaker must be completed prior to service performed. | Accounts Payable |
| H听听 | 听 | 听 |
|
Hospitality Justification Form 听 |
The Hospitality Justification Form is a workflow in AdobeSign. Click听听for instructions. |
Purchasing & Contract Administration |
|
Hospitality Frequently asked Questions |
Click听听to review. |
Purchasing & Contract Administration |
| I听听 | 听 | 听 |
| Independent Contractor Request Form | Create form which addresses the 鈥淓mployment Status鈥� of workers who claim to be Independent Contractors and not employees. | Purchasing听& Contract Administration |
| Individual Reimbursed Time Request |
Create invoices for reimbursed time from Auxiliaries NEW!听 The Individual Reimbursed Time Request Form is now a workflow in OnBase.听. |
Accounts Receivable |
| Information and Communication Technology Procurement Form | Intended to document the process for those ITC purchases, and must be听completed by the department requesting the ITC purchase. | Purchasing & Contract Administration |
| Interagency Financial Transaction (IFT) | To bill another CSU campus or the Chancellor's Office | Finance & Trust Accounting |
| Request to initiate an Internship Agreement. | Purchasing & Contract Administration | |
| Create invoices for Auxiliaries | Accounts Receivable | |
| Create invoice for Outside Agencies | Accounts Receivable | |
| J听听 | 听 | 听 |
|
Request a journal to transfer revenue or expenditures. NEW! The Journal Entry Request is a workflow in AdobeSign.听Click here for instructions. |
Financial Accounting & Reporting | |
| K听听 | 听 | 听 |
| L听听 | 听 | 听 |
| Live Pay Warrant Distribution Department听Designated Representative (DDR) Authorization |
Authorization to distribute live pay warrants. Please log-in and select this form in the Start from library section under the Workflows tab. |
University Cash Services听 |
(P-CARD) |
Attach to P-Card statement when original receipt听is lost or unavailable. | Purchasing & Contract Administration |
| M听听 | 听 | 听 |
|
|
Purchasing & Contract Administration | |
(Student Group Travel) |
Meals allowance distribution for Student Group Travel | University听Travel |
| Meal allowance reimbursement during overtime. | Accounts Payable听 | |
| 听(TRAVEL)听 | Attach to Travel Claim when original receipt听is lost or unavailable. | University听Travel |
| 听(MOU)听 | An agreement between two or more departments.听 | Financial Services听 |
| Amend an existing MOU | Financial Services | |
| 听 |
MOU cost recovery worksheets that must be attached听to MOUs. | 听Financial Services |
| MOU cost recovery worksheets that must be attached听to MOUs. | 听Financial Services | |
| N | 听 | 听 |
| O | 听 | 听 |
| Overtime meal allowance reimbursement claim | Accounts Payable | |
| P | 听 | 听 |
(STUDENT) |
Application for Students to request a parking refund. | University Cash Services |
| Establish a PCard Account. | Purchasing & Contract Administration | |
| Request for reimbursement of personal funds听($50 or less, excluding tax). | University Cash Services | |
| Q | 听 | 听 |
| R | 听 | 听 |
| Refunds requests from University Cash Services听(Student or miscellaneous payments). | University Cash Services | |
|
听* 听 *Please use Firefox as the browser to download the form. |
Reimbursement of relocation/moving expenses. | University听Travel |
| S | 听 | 听 |
| Safe combination listing of authorized personnel. | University Cash Services | |
| Appointment form as Safe Combination Coordinator. | University Cash Services | |
| Request access to SOLAR Financials. | Solar Financials | |
| Solar Financials Department use only. | Solar Financials | |
| Solar Financials - Access Request Form (Auxiliary users only) | Please submit a TOPdesk ticket for an Auxiliary Employee Access Request. This is for Auxiliary Financials Users only. | Solar Financials |
| Justify a purchase without going through the听competitive bidding process. | Purchasing & Contract Administration | |
|
Establish an Staples/Ghost card account. |
Purchasing & Contract Administration | |
| Staples Auto-Substitution Override Request |
Request an Auto-Substitution Override |
Purchasing & Contract Administration |
|
State Trust Account Application & Instructions 听 |
Application and instructions to establish a听State Trust Account NEW! The State Trust Account Application is a workflow in AdobeSign. Click听here听for instructions. |
Finance & Trust Accounting |
| Student Scholarship Disbursement Request | The Student Scholarship Disbursement Request is a workflow in AdobeSign. You will need Adobe Sign Sender access to initiate the request. | University Cash Services |
| Request access to Student Financials | Solar Financials | |
| T | 听 | 听 |
| (Hotel/Motel) | Give to Hotel/Motel to waive occupancy tax听(State of California only). | University听Travel |
| Used to transfer funds when an MOU is NOT required. | Financial Services | |
| 听- MOU | Transfer funds related to a MOU. | Financial Services |
| Travel advance before traveling. | University听Travel | |
| Approval of travel before traveling. | University听Travel | |
|
*Please use Firefox as the browser to download the form. |
Travel expenses reimbursement after travel. | University听Travel |
| Track daily travel expenses. | University听Travel | |
| Change information regarding Travel听(i.e. increase/decrease expenditure amounts or any听portion of the chartfields). | University听Travel | |
| U | 听 | 听 |
| Undelivered pay warrants form | University Cash Services | |
| Request a travel credit card for University business. | University听Travel | |
| V | 听 | 听 |
| Vendor Data Record -听 听 |
Required for Vendor to complete to receive payments听from the State of California (e.g.,吉祥坊) in lieu of IRS W-9.听 | Accounts Payable |
| Vendor Data Record -听 | Required for Vendor to complete to receive payments听from the State of California (e.g.,吉祥坊) in lieu of IRS W-9.听 | Purchasing & Contract Administration |
| W | 听 | 听 |
| Reimbursement for Wireless Device/Services | Accounts Payable | |
(EMPLOYEES) |
Wireless Device request - State Procured | Purchasing & Contract Administration |
| Wireless Device/Service use agreement between the听employee and the University. | Purchasing & Contract Administration | |
| XYZ | 听 | 听 |