For Guests
Sponsored Accounts
In order to further 吉祥坊's mission of research, education, and collaboration, guest accounts may be granted to individuals seeking access to 吉祥坊 resources who are not students, staff or faculty. Sponsored听accounts may be granted for a variety of reasons, including contractors who manage 吉祥坊 resources, volunteers, visiting faculty,听special program attendee,听visiting students, and听external research collaborators. The sponsor is responsible for activity that occurs with a guest account.
Sponsoring an Account
For a person to receive a guest account, an active 吉祥坊 faculty or MPP staff member must sponsor the individual. Students, and other affiliates may not request sponsored accounts, and current employees and students may not be granted a guest account. An application is initiated by the sponsor and requires the person requesting the guest account to provide information to confirm the identity of the guest they are sponsoring.
A sponsor of a guest is responsible听for the guest account and听must supervise听the use of the guest account to ensure it is not used to violate any laws or 吉祥坊 policies. If the account is no longer required, the sponsor must immediately notify the IT Help Center.听
Requirements
- Guest accounts should be requested only for individuals who are听not听registered 吉祥坊 applicants, faculty, staff, auxiliary or students. Guest accounts must be sponsored by 吉祥坊 faculty or staff. The sponsor must be accessible via email and provide his/her electronic address on the form.
- The guest account holder may not use 吉祥坊 software, network or services in ways that violate 吉祥坊 acceptable use policy. They may not use the account for any commercial purpose.
Centrally provided services that may be granted to the guest account include a user ID and access to wireless. Access to additional services such as SOLAR or email must go through the access approval process for the resource being requested.听
In order to become sponsors, 吉祥坊 faculty and staff must read and agree to follow the terms and conditions, signing off that they accept the responsibilities associated with sponsorship. Sponsors are responsible for having a legitimate reason for requesting an account for a guest. Sponsors may be contacted by the Information Security Officer should their sponsored guest accounts be involved in inappropriate use.
Individuals receiving a sponsored听account are responsible for complying with 吉祥坊's policies as well as applicable laws and regulations. Should a person with a sponsored account violate 吉祥坊 policies or applicable laws, they will have their account terminated.
By default, university sponsored听accounts will be given access for a period of six months, after which the sponsor may renew the access. If preferred, the sponsor can request shorter periods of access but never longer periods. Sponsors are encouraged to set the duration times for the shortest time possible, with the understanding that accounts may be renewed if continued access is needed.
Sponsors and sponsored听guests will be notified 14 days prior to the sponsorship expiration date for renewal confirmation. Sponsored听account access will be disabled on the account's expiration date if the sponsor takes no action.
Should a sponsor leave the university, the sponsored guest will be notified and have 7 days before their account is disabled. Sponsors may designate a fellow 吉祥坊 employee to become the sponsor of a guest account before their departure.
A sponsored听account's access is subject to听immediate revocation听by the Information Security Officer for 吉祥坊 policy violations at any time. If an account is revoked, it will be disabled immediately.听These actions may occur without warning and for any of the following reasons: legal violations including DMCA violations, policy violations user abuse, lack of user response to administrative queries, incorrect user-provided information or lack of user activity.听
The sponsor should complete the听request form. Allow up to one day for processing.
For assistance please contact the听IT Help Center.
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